Software Usage Guidelines 

By on

Using software in our  work is essential for most of us and we are becoming even more dependant on it's use.  While software is a great asset, many times using it can be more problematic than the problem it is trying to solve.  To maximise the benefit of using software I have been trying to think of five general guidelines.  This is my list: 

Know what you want to do

Sounds obvious, but quite often people get side tracked in using all the software functions or trying to use the incorrect software.  For example if you have an all singing all dancing software which can fully design all aspects of an electrical system, but you only need to size a single cable then the software may not be suitable. The software may require lots of time inputting masses of  data which  may or may not be available and is probably not relevant to the sizing of a cable.  In this instance you would need to limit your use of the software or maybe use different software or a even consider a hand calculation. 

Garbage in garbage out

An old saying, but very true.  The output and answers from software are dependant on the data given to it.  If you provide incorrect data or make mistakes inputting information then the output will be incorrect.   When inputting data it is essential to spend time ensuring that the input into each step is correct and accurate.

List assumptions

Rarely is all the information necessarily available at the time required.  Often assumptions or side calculations are made to obtain the necessary input data for software.   These assumptions (side calculations) should be documented.  During review/checking or modifying of the software at some future date, it will be necessary to know what are the assumptions and where then come from. 

Verify and check

Verify or reality check the, output of software.  Mistakes in input data and software bugs mean that errors can appear in the output.  In in the above cable example, you should have a rough idea of the likely size ranges, what length of cable will start giving voltage drop problems, etc.  If the software is producing answers in line with these expectations they you can be confident that things are going well.  Another useful exercise is to consistently check output at each stage of data input to ensure that errors are found early and corrected early.  It is easier to correct errors as they occur, rather than at the end of the software input exercise.

Software is a tool

This ties all the above together.  Software is a tool to use in the same way calculators, scale rulers, tracing paper, telephones, etc. are.  Tools are not the problem solving intelligence - the human using the tool is the brains behind the operation.  If the answers are wrong it's not realistic to put the blame  software.  If the wrong software has been selected, it is used incorrectly, the input data is bad and or no checks on the output have been carried out then it is probably the users problem, not the software.

To varying extents I try to follow the above guidelines.  When I do I am reasonably successful.  On the odd occasion where I haven't followed my own guidelines things have not run quite so smoothly. 

 



Steven McFadyen's avatar Steven McFadyen

Steven has over twenty five years experience working on some of the largest construction projects. He has a deep technical understanding of electrical engineering and is keen to share this knowledge. About the author

myElectrical Engineering

comments powered by Disqus



Sony Pocket eBook Reader

For the past few years I have reading eBooks on my HTC touch phone. On and off I have debated buying an eReader and recently purchased a Sony PRS-300 ...

Electromagnetic Fields - Exposure Limits

Exposure to time varying magnetic fields, from power frequencies to the gigahertz range can have harmful consequences.  A lot of research has been conducted...

8 Motor parts and common faults

Straight forward list of some common motor faults.  If I have missed any other common faults, please take a bit of time to add them in as a comment below...

IEC Reference Designations

The IEC publishes a series of documents and rules governing the preparation of documents, drawings and the referencing of equipment.   Depending on country...

Introduction to Traction Substations

Following on from my post on railway electrification voltages, I thought an introduction to traction substations would be a good idea. Traction substations...

IEC 60287 Current Capacity of Cables - An Introduction

IEC 60287 "Calculation of the continuous current rating of cables (100% load factor)" is the International Standard which defines the procedures and equations...

Control Theory

Control theory looks at how systems work and are controlled from a mathematical view.  This note gives a brief introduction to some of the concepts – more...

Random Numbers

Using laser optical pulses the random number generator utilizes the time between arrival of random photos to generate the numbers, ensuring true accuracy...

Cable Sheath and Armour Loss

When sizing cables, the heat generated  by losses within any sheath or armour need to be evaluated. When significant, it becomes a factor to be considered...

Variable Frequency Drive

Variable frequency drives are widely used to control the speed of ac motors.  This note looks at the mechanisms which enable drive units to control the...

Have some knowledge to share

If you have some expert knowledge or experience, why not consider sharing this with our community.  

By writing an electrical note, you will be educating our users and at the same time promoting your expertise within the engineering community.

To get started and understand our policy, you can read our How to Write an Electrical Note